Changing the registered office of a company in India is a formal process governed by the Ministry of Corporate Affairs (MCA). Whether you are relocating within the same city or to a different state, it's important to follow the legal procedures.
1. Board Resolution:Conduct a board meeting to pass a resolution approving the change of registered office. The resolution should include details such as the new address, reasons for the change, and the effective date.
2. Special Resolution:In case the change involves a different state, pass a special resolution at a general meeting. A notice convening the general meeting should be sent to all shareholders.
3. File with RoC (Registrar of Companies):File the necessary forms with the RoC within 30 days of passing the resolution. The forms may include INC-22 for change of registered office and other relevant documents.
4. Publication of Notice:Publish a notice about the change of registered office in a leading newspaper circulating in the region of the old and new registered offices.
5. Verification of Registered Office:Ensure that the new registered office address is capable of receiving and acknowledging all communications and notices.
6. Update Statutory Records:Update statutory records, including the Memorandum and Articles of Association, to reflect the change in the registered office.
7. Update PAN and TAN:Inform the Income Tax Department about the change in the registered office and update PAN (Permanent Account Number) and TAN (Tax Deduction and Collection Account Number) accordingly.
8. Update other Authorities:Inform other relevant authorities, such as banks, regulatory bodies, and authorities associated with licenses or permits.
Failure to update the registered office address may result in legal complications, non-receipt of important documents, and penalties.
Changing the registered office of a company is a significant step, and adherence to legal procedures is essential. At JKStarUp360, we provide expert guidance and services for seamless compliance with the process of changing the registered office. For personalized assistance or further queries, feel free to contact our experienced team.
No, a company can have only one registered office at a time. However, it can be changed as per the legal procedures.
Yes, the registered office can be shifted within the same city or to a different part of the same state by passing a board resolution.
The process typically takes around 15-30 days, subject to the approval of the RoC and other authorities.
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